Summary: Under general supervision, performs varied purchasing assignments to procure products necessary for the operation of the organization. Duties performed are usually routine where practices and procedures are well established. Responsibilities include: Purchasing materials at best cost, maintaining and planning adequate and proper inventory levels, expediting material from suppliers, processing suppliers‘ returns as required.
They are an employee owned distribution company that offers products, engineered systems, and value added services in the technology, industrial, and commercial markets through their network of process management and industrial automation portfolios. They have been around for almost 40 years and are growing rapidly thru acquisition.
· Outwardly demonstrate knowledge and understanding of the Quality Process.
· Participate in quality improvement teams.
§ Manage and generate stock replenishment purchase orders
§ Manage and generate daily backorder purchase orders
§ Prepare and submit bid packages for best cost/delivery analysis
§ Place purchase orders
§ Compile and maintain supplier documentation
§ Confirm with supplier that our purchase order has been received, understood and entered in the supplier’s order management system
§ Verify accuracy and completeness of all Po’s placed
§ Review and resolve unconfirmed purchase orders
§ Create and maintain project spreadsheets as needed
§ Review and resolve open direct shipment purchase orders
§ New supplier sourcing and implementation
§ Insure supplier compliance of purchase order expectation on all items
§ Manage and maintain a tracking process on purchase orders; advise sales of changes that affect commitments to customers and update CommerceCenter expected dates and backorder notepads
§ Proactively expedite open purchase orders
§ Provide assistance as a level of escalation for expedites
§ Manage inventory: analyze and make recommendations to ensure a high service level and excellent customer service
§ Review assigned “speculative” inventory items
§ Perform “low inventory review”
§ Implement inventory changes using approved guidelines and standards
§ Periodic supplier database reviews
§ Annual returns to suppliers of unwanted inventory
§ Review customer forecasts and purchase material as required
§ Process internal stock requests
§ Verify and approve invoice discrepancies when required
§ Review and resolve open production orders for assigned assembly items
§ Work closely with Engineering and Production to resolve shortages
§ Rectify inventory count errors through cycle count procedures
§ Make recommendations for process changes that will assure accurate inventories
§ Maintain purchasing guides (“white binders”) for assigned suppliers: discounts, contracts, price lists and special pricing records
§ Maintain item database in CommerceCenter for assigned suppliers
§ Maintain supplier notepads in CommerceCenter for assigned suppliers
§ Implement list price updates for assigned suppliers, on time
§ Review and resolve supplier nonconformance, daily
§ Manage freight claims for all damaged or lost material
§ Be familiar with and follow ISO Procedures
§ Maintain files for vendor quotations, material certifications, purchase orders, vendor returns and other operations department processes
§ Update and communicate changes in supplier lead times
Perform other work-related duties as assigned
Education, Experience and Skills Required:
§ Bachelors Degree
§ Two years experience in procurement support, material control
§ or material expediting, or related experiences
§ Strong written, verbal, analytical, negotiating and interpersonal skills.
§ Ability to organize and prioritize work, and to meet deadlines.
§ Ability to use office equipment such as computer terminal, calculator,
§ copier and fax machine.
§ Intermediate PC experience (Excel, Word, Visio, Crystal Reports, Power Point).
§ Intermediate Relational database experience or aptitude
§ Good mechanical aptitude/ability to read technical drawings