Business Development Manager Administrator, Architecture, IL
Our Client  is a leading design and planning firm focused on architecture for a broad range of clients within the multifamily residential, adaptive reuse, mixed-use, hospitality, and master planning sectors across the country. Their mission is to have every architect be involved from preliminary feasibility studies and schematic design work to development and preparation of design development and construction documents, all the way through bidding and construction administration.

• Employer Paid Health Insurance (choice of PPO or HSA plan)!
• Employer Paid Life Insurance and Long Term Disability!
• Dental Insurance!
• Vision Insurance!
• 401(k) Retirement Savings Plan with Employer Match!
• Employee Stock Ownership Plan (ESOP)
• Paid Vacation and Personal Days
• Discretionary Performance Bonus
• Pre-Tax Ventra Transit or Commuter Benefits Program

Position Summary:
 
Our client is looking for a highly experienced individual to coordinate all administrative responsibility for architectural business development processes: from the receipt of RFP/Qs, development of proposals, contract negotiation and execution, through issuing various certificates and financial related documents at the completion of construction. Additionally, provide diversified support to the Managing Partners, including generating all types of project related and legal correspondence, electrical file maintenance, coordinating schedules and meetings, creating reports and special projects as assigned. This position allows for the flexibility to work remote and in-office.
 
What you will be doing:
 

• Proposals: Drafting and preparing proposals correspondence, compiling and organizing exhibits, transmission and tracking of documents
• Contracts: Preparation and review of AIA Owner/Architect Agreements, Architect/Consultant agreements, and other agreements and legal documents as necessary
• Coordinate the contract process with the Accounting Department, Project Managers and potentially clients
• Submittals: Participate in or prepare responses to Request for Proposal/Qualifications, completion of detailed forms, completion of presentation material, verification of all required materials and timely delivery
• Certificated of Insurance: Request and distribute certificated for projects, coordinate certificates with consultants and maintain log
• Follow up with clients and consultants relative to obtaining signed Agreements and Proposals
• Coordination with the Accounting and Marketing staff, related to project organization.
• Organize and maintain proper electronic filing structure
• Exceptional verbal and written legal communication and proofing/editing skills and a demonstrated ability to recognize proper use of grammar
• Prepare other correspondence, as required

 
What you will need:
 

• 6+ years of progressive experience preparing, editing, and negotiating contract documentation for consultants, capital improvement projects, or professional services (architectural, engineering setting preferred)
• Associates degree or Certificate in Business, Business Law, Paralegal Studies is required
• Experience with Mac based applications (Pages, Numbers, Keynote) helpful
• Experience with Google Apps (Sheets, Docs, etc) helpful
• Experience with Microsoft Word & Excel required
• Experience with Deltek Vision and AIA Contract Software are highly beneficial
• Experience with Mac computers and software preferred
• Ability to multi-task, take initiative, have an analytical, but flexible, mindset, be a forward thinker, and have a positive attitude