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Executive Assistant, Hospital, Boston, MA

Boston, MA · Administrative
Executive Assistant, Hospital, Boston, MA

As an Executive Assistant, you will play a pivotal role in orchestrating complex administrative tasks. Your expertise will be central in supporting fiscal and administrative projects. In this role, you'll be responsible for the full spectrum of office operations, including preparing engaging presentations, managing critical scheduling, and maintaining an efficient workflow.

As our go-to expert, you'll be responsible for maintaining a keen eye on the department budget, ensuring fiscal efficiency and smooth operations. Your in-depth knowledge of department policies and procedures will be crucial in maintaining a well-oiled machine. If you're seeking an opportunity to showcase your skills and make a lasting impact, we want to hear from you.

Schedule: Full-Time, Hybrid work schedule

Job location: Boston, MA 

What You'll Be Doing:

  • Administrative Excellence: Prepare presentations, spreadsheets, charts, and essential correspondence.
  • Master of Scheduling: Efficiently manage calendars and scheduling for multiple executives.
  • Office Expert: Keep office inventory fully stocked, streamline supply orders, and set up conference rooms.
  • Effective Communications: Take meeting minutes, sort and distribute mail, and respond to inquiries with professionalism.  Triage and route calls, maintaining discretion with sensitive information.
  • Database Guru: Keep our contract database up to date, ensuring nothing falls through the cracks.
  • Personnel Pro: Assist in new hire processing and related personnel matters.

Minimum Education:

A Bachelor's Degree is preferred or;

High School with an equivalent combination of training and experience.

Minimum Experience: At least 3 years in a role as an executive assistant or a comparable administrative position.

Preferred Qualifications: 5 years’ experience supporting C-suite in a fast pace healthcare setting or in a consultant firm is preferred.

Preferred Skills and Attributes:

  • Independent Thinker: Demonstrate the ability to work independently, prioritize tasks, and meet deadlines.
  • Exceptional Communication: Your written and verbal communication skills are top-notch and professional, reflecting a courteous and professional demeanor.
  • People Person: Strong interpersonal skills are essential. You'll be dealing with individuals from various disciplines and diverse backgrounds, including influential figures.
  • Organized Operator: Show off your record-keeping and office organizational skills. Computer literacy is a must for handling statistical data, creating schedules, and maintaining comprehensive records.
  • Problem-Solving Pro: Take the initiative to anticipate and tackle problems. Seeking solutions proactively is your second nature.
  • Confidentiality: You can be trusted to maintain strict protocols for all confidential or sensitive information.
  • Analytical Expertise: Leverage your analytical skills to develop and analyze budgets and related justifications.
  • Tech-Savvy: Proficiency with Microsoft Office applications is essential, including MS Word, Excel, Access, PowerPoint, and Outlook.
Executive Assistant, Hospital, Boston, MA

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